Quick answer: Remotely, four things replace your presence: a written authorization stating what may go, a reachable person or a representative on site, organized access (keys, codes, parking) and a list of items to keep, marked on site. Also agree on proof of completion, such as before-and-after photos.
An owner who lives far away, an estate managed from another city, a rental unit between occupants: many clearouts happen without the owner present. They go well when decisions were made and written down before the day.
Direct answer: write, delegate, organize access, prove
Write an authorization naming the address, the date, what may go and the exclusions. Name a reachable person or a representative on site. Organize access: keys, codes, parking, elevator. Mark the items to keep and photograph them. Finally, agree on proof of completion: before-and-after photos and a short message from the crew.
Key terms
- Representative: a person authorized to act on your behalf for the clearout.
- Keep-list: the items that stay, marked and photographed.
- Proof of completion: the photos and message confirming the work was done.
What to arrange
| Element | Content | Who |
|---|---|---|
| Written authorization | Address, date, what may go, exclusions | Owner or legal representative |
| Reachable person | Name and phone number | Representative or owner |
| Access | Keys, codes, parking, elevator | Owner and building |
| Keep-list | Items marked and photographed | Owner |
| Proof of completion | Before-and-after photos, completion message | Crew |
Estates
In an estate, the liquidator usually has authority over the belongings; their written authorization comes before the clearout. See estate clearouts.
During the clearout
If something valuable or an important document turns up, the crew stops and contacts the designated person. Nobody should decide alone about a disputed item. See preparing a property, planning before a move or sale and the practical guide.
Next step
See estate clearouts if that is your situation, then request a clearout quote.
Frequently asked questions
Can I arrange everything without visiting?
Often, with complete photos and a reachable person on site.
How does the crew get in?
With keys or codes handed over in advance, as agreed.
How will I know the work is finished?
Through before-and-after photos and a completion message.
Who decides if something unexpected turns up?
The person designated in the authorization.
Sources
Sources checked on November 12, 2026.